5 Email Etiquette Tips

Most times our work can entail sending lots emails to clients, customers, or prospective customers. However, the wrong email can be a turn-off, while the right one can send the right message to the receiver of the email.

Even if you are a student, an entrepreneur, or a career person; at one point in time or another, you might need to send emails to communicate a message.

And so, how best should we send emails? What are those key things we need to note when sending emails? What are the do’s and don’ts of sending emails?

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Here are some email etiquette tips to consider:

1. Subject line: it is important that you give your email a subject line. And not just give it anyhow subject line, it is important to label it appropriately, label it for what you want it to be known for. For instance, if you are sending a job application via email, the subject line of the email shouldn’t be ambiguous; it shouldn’t confuse the receiver as to what is contained in the body of the email. In addition, let’s say you are a salesperson and you want to send out emails to your customers and prospects as to new product offerings you have in stock. It is important that you make sure the subject line is appropriate, as well as attractive so that they would want to open it and read the body of the email, and at the end take the action you want them to take which could be buying from you, referring others, read a blog post, etc.
2. Language: your language should also be appropriate. If you are sending a formal email, keep away from using an informal language. Make sure the language you use fits the occasion. Closely related to language are your words. The body of the email shouldn’t be longer than necessary, however, if you have to be detailed, be detailed.
3. Signature: your signature at the end of the email is also important. There are several options as to how you can write your signature. Your signature can even play several roles. Some people usually add their website or blog address at the end of their signature. For formal email addresses, some people add their designation in their place of work at the end of it. Likewise, it is important that you write the appropriate salutation in the email signature that fits the occasion.
4. Formatting: formatting is also important. Are the text aligned in the proper way? Are you using the right fonts and font size for the mail? All these also need to be considered.
5. Responding to emails: depending on the nature of the email as well as the timeline, endeavour to respond as timely as possible. If an email requires you to respond immediately, don’t hesitate to do so, but do so carefully. Also, if you have to give a detailed response to the sender, don’t give a short response.

Do you have more email etiquette tips that can be beneficial to us, please share with us in the comment box below! Thank you.